Person
Model is a term to describe:
•
The
information that is tracked about a person
•
Names
•
Phone
Numbers
•
Addresses
•
Email
Addresses
•
The
relationship(s) the person has to the organization
•
Core
tables directly related to a person and the person’s organizational
relationships
Person
Model – Terminology
Person
(EMPLID)
•
Unique
identifier for an individual entered into the system
Organizational Relationship (PER_ORG)
•
The
relationships that an individual can have with the organization
•
Employee
•
Contingent
Worker
•
Person
of Interest
Person
of Interest Type (POI_TYPE)
•
A
categorization of the Person of Interest relationships
•
A
person can have multiple POI_TYPES
•
Some
POI_TYPES require JOB information
Organizational
Instance (ORG_INSTANCE_ERN)
•
An
occurrence of an organizational relationship
•
Also
referred to as an Employment Instance, a contingent worker instance, or a POI
instance
Organizational Assignment (EMPL_RCD)
•
A
unique identifier for each relationship that a person has that requires JOB
information
Substantive Job
•
The
first row added to an Organizational Instance
Additional Assignments (EMPL_RCD/ORG_INSTANCE_ERN)
•
A
concurrent assignment, in addition to and subordinate to, an existing
assignment
Organizational
Relationships
Employee
•
Employed
and paid by your organization
Contingent
Worker
•
A
non-employee who is part of the workforce
•
May
work under the terms of a contract
•
Consultant
•
Contractor
•
Temporary
Worker
Note: Those with “indirect” relationships to the
organization (dependents, beneficiaries and emergency contacts) were not
converted to the person model
Person
of Interest
•
A
non-employee who is not part of the workforce
•
POI
Types:
•
Unknown
•
External
Trainee
•
External
Instructor
•
Campus
Solutions Person
•
Student
Refund (Job)
•
COBRA
Beneficiary (Job)
•
Pension
Payee (Job)
•
Stock
– Board Members (Job)
•
Stock
– Non-HR Employee (Job)
•
Global
Payroll Payee (Job)
•
Other
Person
of Interest Types
•
POI
Types entered through the CS components will automatically be assigned the
Campus Solution Person POI type (‘00009’)
•
POI
Types entered through the HR module will give you the opportunity to select a
POI type & then take you to a component to track additional information
about the organizational relationship
•
Organizational
Relationships determine the HR transactions the person will be included in:
•
search
records
•
prompts
•
selections
for processing and reporting
•
Every
person must have at least one “Organizational Relationship – but can have more
than one
•
ORIGINAL
HIRE DATE used to be on PERSONAL_DATA
•
It
was used to store the First Hire Date that the person had with the Organization
•
Each
Organizational Instance now has its own Original Hire Date
•
ORIGINAL
HIRE DATE is now displayed on Employment page
Other
Person Changes
A Person
Cannot be Created with a Future Date
•
The
first row in NAMES must be equal to the current date or earlier
•
A
Person can still be “hired” in the future (the first Job can have a future
date)
Multiple
Jobs
General
Rules for Substantive Jobs
•
The
first row added to an Organizational Instance is the Controlling
Instance or Substantive Job
•
The
Substantive Job:
•
Determines
Employment dates (Hire, Term, Service, etc.)
•
Controls
Additional Assignments
•
If
the substantive job is terminated, the additional assignments will also be terminated
•
One
of the jobs (usually a substantive job) is flagged as the Primary Job for
regulatory reporting
•
One
of the jobs is identified as the Benefits Primary Job for benefits eligibility
•
Org
Instance Number equals Empl Record Number (displayed on Employment page)
Person
Model – Key Benefits
•
Central
repository for all person related data
•
A
person can be entered without JOB information
•
Enables
a clear distinction between Employees and Non-employees
•
Persons
will have just one EMPLID even though they may have many relationships with the
Organization
•
Enables
a clear distinction between Non-employees who are part of the workforce
(Contingent Workers) and Non-employees who may be tracked for other reasons
(POI’s)
