Inputs
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Tools &
Techniques
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Outputs
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39
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Plan Procurements:
The process of documenting project purchasing decisions, specifying the
approach, and identifying potential sellers.
(How, What, How Much and When) * Document Make/Buy decisions and define the purchasing approach. * Buyers Risk (from Highest to Lowest) - CPFF - T&M - CPIF - FPIF - FFP * Commonly used & Preferred Type - FFP * Direct Cost or Out-of-Pocket Cost * RFI - Request for Information * IFB - Invitation for Bid * RFB/P - Request for Bid/Proposal * RFQ - Request for Quotation (Proc Docs) * IFB or RFB/P used for 1. Single Price, 2.High $ Value, 3. Standardized * RFQ used for 1. Per Item/Hour Price, 2. Lower $ Value, 3. May be used to develop info in RFP |
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PLANNING
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1. Requirements Documentation
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1. Make-or-Buy Analysis
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1. Procurement Management Plan
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2. Teaming Agreements
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2. Contract Types
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2. Procurement Statement of Work
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3. Scope Baseline
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3. Expert Judgement
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(Performance/Functions/Design)
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4. Project Schedule
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3. Procurement Documents
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5. Activity Cost Estimates
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4. Make-or-Buy Decisions
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6. Cost Performance Baseline (Budget)
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5. Source Selection Criteria
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7. Activity Resource Requirements
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6. Change Requests
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8. Risk Register
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9. Risk-Related Contract Decisions
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10.Enterprise Environmental Factors
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11. Organizational Process Assets
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40
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Conduct Procurements:
The process of botaining seller responses, selecting a seller, and awarding a
contract.
* Receive responses from potential sellers and award the contract to the selected seller. * It carries out the Procurement Management Plan, select one or more sellers and award the procurement, usually in the form of a Contract. * It is the process of obtaining Seller Responses, Selecting a Seller/Sellers and Awarding Contract. |
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EXECUTING
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1. Project Management Plan (Pr M Pl)
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1. Advertising
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1. Selected Sellers
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2. Project Documents
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2. Internet Search
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2. Procurement Contract Award
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4. Procurement Documents
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3. Bidder Conference
(Vendor/Pre-bid/Contractor)
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3. Resource Calendars
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3. Teaming Agreements (Master Services
Agreement)
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4. Proposal Evaluation Techniques
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4. Change Requests
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5. Make-or-Buy Decisions
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5. Independent Estimates ('Should-Cost'
Estimate)
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5. Project Management Plan Updates
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6. Source Selection Criteria
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6. Procurement Negotiations
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6. Project Document Updates
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7. Qualified Sellers' List
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7. Expert Judgement
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8. Seller Proposal
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9. Organizational Process Assets
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41
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Administer Procurements:
The process of managing procurement relationships, monitoring contract
performance, and making changes and corrections as needed.
* Manage the relationships, monitor performance and make changes as necessary. * The buyer and seller review the contract and the work results to ensure that the results match the contra contract. * Manages any early terminations of the contract work (for Cause, Convenience or Default) in accordance with the Termination Clause in Contract. |
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M & C
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1. Project Management Plan
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1. Inspections and Audits
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1. Procurement Documentation
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2. Procurement Documents
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2. Procurement Performance Reviews
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2. Change Requests
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3. Contract
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3. Performance Reporting
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3. Project Management Plan Updates
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4. Approved Change Requests
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4. Contract Change Control System
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4. Organizational Process Assets Updates
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5. Performance Reports
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5. Payment System
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6. Work Performance Information
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6. Claims Administration
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7. Records Management System (Indexing,
Archiving, and Information Retrieval Systems)
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42
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Close Procurements:
The process of completing each project procurement.
* Finalize and Close each purchasing contract. * When the contract is Completed or Terminated for any reason, this process is performed. |
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CLOSING
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1. Project Management Plan
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1. Procurement Audits (Review of Procurement
Processes - for capturing Lessons Learned)
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1. Closed Procurements
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2. Procurement Documentation
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2. Negotiated Settlements
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2. Organizational Process Assets Updates
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3. Records Management System
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# FFP - Risk is entirely shifted to the SELLER.
It is very popular 'When the Scope of work is throughly defined &
completely known'.
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# FPIF - Point of Total Assumption (PTA) is a
point in the contract where a subcontractor assumes responsibility for all
additional costs.
PTA = Target Cost + ((Ceiling Price - Target Price + Fixed Fee (if it is there)) / Buyer's % share of cost overrun) |
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# FP-EPA - Fxied Price with Economic Price
Adjustment. It is popular where Fluctuations in Exchange Rates and Interest
Rates. Economic Stipulation may be based on the Interest Rates, the Consumer
Price Index, Cost of Living Adjustments, Currency Exchange Rates or other
Indices.
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# T&M - The Buyer bears the most risk of
Cost overruns. It is used when the SCOPE of work is not completely defined.
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PROCUREMENT Knowledge Area by Process Group (PMP) Lesson 9
